- Thu Nov 27, 2025 1:05 am#9260
Preparation Guide for the Executive Position at BASIS Secretariat, Dhaka
1. Understand the Role and Responsibilities
• Review the job description line‑by‑line.
• Identify the core tasks: administrative support, documentation, filing, data management, meeting and event assistance, inbound/outbound calls, and flexible working hours.
• Note the expectation to work across any internal department and to handle both indoor and outdoor duties.
2. Match Your Qualifications to the Requirements
• Bachelor’s degree (Honors) in Business Administration or Social Science – have your degree certificate and transcript ready.
• 1–2 years of proven experience in administration, coordination, or office support – prepare a work‑experience summary that highlights relevant duties.
• Microsoft Office proficiency – be prepared to demonstrate advanced use of Word, Excel (formulas, pivot tables, data validation), and PowerPoint (designing professional slides).
• Language fluency – gather evidence of your communication skills in both Bangla and English (e.g., certificates, writing samples, or recorded presentations).
• Typing speed – practice to achieve at least 40–50 WPM in English and 25–30 WPM in Bangla; keep a recent typing test result as proof.
3. Document Checklist for Application
1. Updated CV (tailored to the executive role, max two pages).
2. Cover letter addressing each key responsibility and explaining why you fit the profile.
3. Bachelor’s degree certificate and mark sheet.
4. Professional reference letters (preferably from supervisors in administration/coordination roles).
5. Recent typing test screenshots (English and Bangla).
6. Any certifications in MS Office or related training.
4. Research BASIS Thoroughly
• Visit www.basis.org.bd and read about its vision, mission, current projects, and recent news.
• Understand the software and IT services landscape in Bangladesh, as BASIS is the apex body for the sector.
• Identify recent events, conferences, or workshops organized by BASIS – be ready to discuss how you could support similar activities.
5. Skill‑Boosting Activities (2‑4 weeks before deadline)
a. Microsoft Office Mastery – complete short online courses on advanced Excel (charts, macros) and PowerPoint (animation, templates).
b. Professional Communication – practice drafting formal emails, minutes of meetings, and briefing notes in both languages.
c. Phone Etiquette – role‑play inbound/outbound calls with a friend or mentor; focus on clear articulation, active listening, and proper documentation of conversations.
d. Typing Practice – use free typing platforms (e.g., keybr.com, typing.com) to reach the required speeds; keep a log of daily progress.
6. Interview Preparation
• Prepare STAR (Situation, Task, Action, Result) stories for:
– Managing documentation and filing systems.
– Coordinating an event or meeting with multiple stakeholders.
– Handling a difficult client or vendor call.
• Anticipate scenario‑based questions such as: “How would you prioritize tasks when multiple departments request support simultaneously?”
• Be ready to showcase a quick live demonstration of Excel or PowerPoint skills if asked.
• Practice answering in both Bangla and English, maintaining professional tone.
7. Logistics and Personal Readiness
• Confirm that you can work on‑site in Dhaka and are flexible for late‑hour duties.
• Arrange reliable transportation to the BASIS Secretariat building.
• Prepare a professional attire suitable for a corporate environment.
8. Application Submission
• Ensure all documents are scanned clearly and saved in PDF format.
• Name each file descriptively (e.g., “Name_CV.pdf”, “Name_CoverLetter.pdf”).
• Submit before the deadline (December 05, 2025) via the method specified on the BASIS career page.
• Keep a copy of the submitted package and a confirmation receipt for future reference.
9. Post‑Application Follow‑Up
• Mark the expected response window on your calendar.
• If you haven’t heard back within two weeks, send a polite inquiry email referencing your application and expressing continued interest.
Final Tip: Emphasize your adaptability and willingness to take on spontaneous tasks across departments – this aligns directly with the flexibility the employer seeks. Good luck!
1. Understand the Role and Responsibilities
• Review the job description line‑by‑line.
• Identify the core tasks: administrative support, documentation, filing, data management, meeting and event assistance, inbound/outbound calls, and flexible working hours.
• Note the expectation to work across any internal department and to handle both indoor and outdoor duties.
2. Match Your Qualifications to the Requirements
• Bachelor’s degree (Honors) in Business Administration or Social Science – have your degree certificate and transcript ready.
• 1–2 years of proven experience in administration, coordination, or office support – prepare a work‑experience summary that highlights relevant duties.
• Microsoft Office proficiency – be prepared to demonstrate advanced use of Word, Excel (formulas, pivot tables, data validation), and PowerPoint (designing professional slides).
• Language fluency – gather evidence of your communication skills in both Bangla and English (e.g., certificates, writing samples, or recorded presentations).
• Typing speed – practice to achieve at least 40–50 WPM in English and 25–30 WPM in Bangla; keep a recent typing test result as proof.
3. Document Checklist for Application
1. Updated CV (tailored to the executive role, max two pages).
2. Cover letter addressing each key responsibility and explaining why you fit the profile.
3. Bachelor’s degree certificate and mark sheet.
4. Professional reference letters (preferably from supervisors in administration/coordination roles).
5. Recent typing test screenshots (English and Bangla).
6. Any certifications in MS Office or related training.
4. Research BASIS Thoroughly
• Visit www.basis.org.bd and read about its vision, mission, current projects, and recent news.
• Understand the software and IT services landscape in Bangladesh, as BASIS is the apex body for the sector.
• Identify recent events, conferences, or workshops organized by BASIS – be ready to discuss how you could support similar activities.
5. Skill‑Boosting Activities (2‑4 weeks before deadline)
a. Microsoft Office Mastery – complete short online courses on advanced Excel (charts, macros) and PowerPoint (animation, templates).
b. Professional Communication – practice drafting formal emails, minutes of meetings, and briefing notes in both languages.
c. Phone Etiquette – role‑play inbound/outbound calls with a friend or mentor; focus on clear articulation, active listening, and proper documentation of conversations.
d. Typing Practice – use free typing platforms (e.g., keybr.com, typing.com) to reach the required speeds; keep a log of daily progress.
6. Interview Preparation
• Prepare STAR (Situation, Task, Action, Result) stories for:
– Managing documentation and filing systems.
– Coordinating an event or meeting with multiple stakeholders.
– Handling a difficult client or vendor call.
• Anticipate scenario‑based questions such as: “How would you prioritize tasks when multiple departments request support simultaneously?”
• Be ready to showcase a quick live demonstration of Excel or PowerPoint skills if asked.
• Practice answering in both Bangla and English, maintaining professional tone.
7. Logistics and Personal Readiness
• Confirm that you can work on‑site in Dhaka and are flexible for late‑hour duties.
• Arrange reliable transportation to the BASIS Secretariat building.
• Prepare a professional attire suitable for a corporate environment.
8. Application Submission
• Ensure all documents are scanned clearly and saved in PDF format.
• Name each file descriptively (e.g., “Name_CV.pdf”, “Name_CoverLetter.pdf”).
• Submit before the deadline (December 05, 2025) via the method specified on the BASIS career page.
• Keep a copy of the submitted package and a confirmation receipt for future reference.
9. Post‑Application Follow‑Up
• Mark the expected response window on your calendar.
• If you haven’t heard back within two weeks, send a polite inquiry email referencing your application and expressing continued interest.
Final Tip: Emphasize your adaptability and willingness to take on spontaneous tasks across departments – this aligns directly with the flexibility the employer seeks. Good luck!
- By bdchakriDesk